Are you tired and absolutely fed up with other people’s bad time management impacting negatively on your own time management?
Here’s an example of a situation that I have come across again and again: you have sent an email off to Sally to ask for some information. And you need this information to finish a project and hit a deadline. But of course, you get busy and Sally doesn’t send the information you’ve asked for. And next thing you know, that deadline hits you on the head – you have missed the deadline because somebody else did not do what they were supposed to do. Their bad time management has now impacted on you and your project.
Now, this type of thing happens all the time. And it’s really a big problem when other people’s bad time management impact on ours. It means we can’t plan our day or week. It means we miss deadlines that impacts on our own reliability. It means our own time management goes out the window and we start to feel overwhelmed and out on control.
The root of the problem – of other people’s bad time management impacting negatively on our own – is often because they don’t do what they are supposed to do, by a specified date. So they need to be “chased”. And we need a system for chasing them.
I have found a little solution that I use to combat this issue and I call it my “Chase List”.
I’ve had a template designed that I print out and keep on my desk. There are spaces to note things like:
- Who are you waiting for?
- What are you waiting for?
- When is it due?
- How do you communicate with this person?
There are also three “Chase spaces” – where you can write notes with regards to when you chased up.
The idea is to add to the Chase List every time you ask someone for something. Then you schedule “Chase Time” into your diary – once or twice a week – whatever works for you. During those “Chase Time” slots, you chase each person on the list, which needs chasing.
Personally, I have one “Chase Time” slot per week. So, once a week, I have a scheduled task where I go through my chase list. And I literally chase everybody up. So I’ll zip off an email to Sally and say, “Hey Sally, I’ve asked you for information last week, you said you would have it to me by close of business on Friday. It’s not here yet. Please can you send it?”
It only takes me all of maybe 10 minutes depending on how many people I’m chasing up. This means you are in control. You take back control of your time. You can chase up with these people and make sure that you get the information that you need in a timely manner. The Chase List is a great tool to help take back control of your time.
If you would like a copy of the Chase List Template e-mailed to you (no strings attached), just drop me a message and I’ll get it over to you so you can start taking back control of your time.